Up The Races - Table Cancellation Policy

Effective Date: 01/01/2025

1. Table Booking and Allocation:

Tables are sold individually to entire parties only. Guests may not book individual seats (e.g. a table of two) with the intention of joining another party's table.
Each reservation must be made for the entire table capacity as a single booking.
Deadline for booking a table is 8 days before the event date. Please contact us to see if we have any availability after this date.

2. Deposit scheme

To secure your booking, a non-refundable deposit of 10% is required on the day you receive your invoice. Full payment is due no later than 3 weeks before the specified race date.
Deposits are tied to the specific table size booked at the time of reservation. If you wish to increase capacity of your table after the deposit has been paid, we cannot guarantee availability to accommodate the requested change.
Deposits are not transferrable between different table sizes. For example, a deposit for a smaller table cannot be applied toward a larger table at a later date. Changes for 1 or 2 guests may be possible but are not guaranteed.
If the full balance is not received by the payment deadline, your reservation will be cancelled. Refunds will be considered under extenuating circumstances at the discretion of Niche Events. Please contact us at info@uptheraces.com within one week of the payment deadline to discuss any concerns regarding extenuating circumstances.

3. Cancellation Periods:

Up The Races does not offer refunds for table cancellations after the full amount has been paid.

4. Replacement of Guests:

In the event that an individual from the booked table needs to cancel, the primary contact for the reservation must notify Up The Races as soon as possible. No refunds will be provided for guests who cancel after full payment is received.
The primary contact has the option to replace the cancelled guest(s) with new attendees, provided the total number of guests does not exceed the table capacity.
New guests added after the pre-order deadline will receive the originally selected dishes, defaulting to the meat option if none were specified. While we try to accommodate alternative choices, changes are not guaranteed.

5. Event Cancellation and Table Transfer:

In the rare event that a race is cancelled due to factors beyond our control (e.g., weather, unforeseen circumstances), Up The Races will not issue refunds.
However, affected table bookings will have the option to transfer their reservation to another upcoming event hosted by Up The Races, subject to availability. If this situation arises, you will be contacted about your reservation with the option to transfer.

6. No-Show Policy:

In the event of a no-show, where individuals fail to attend without prior notice, no refunds or transfers will be provided.

7. Amendments to the Policy:

Up The Races reserves the right to amend this cancellation policy. Any changes will be communicated to clients in a timely manner either via email or on our website.

By proceeding with a table booking, you acknowledge that you have read, understood, and agree to Up The Races' Corporate Table Cancellation Policy.

For any questions or assistance, please contact us at info@uptheraces.com.

Thank you for choosing Up The Races. We appreciate your understanding and look forward to providing you with an exceptional catering experience.